Personal Assistant
e.constructAccounting & Finance
About the role
About e.construct
e.construct is an engineering firm that specializes in providing elegant engineering solutions for complex challenges. e.construct is a fast-growing firm with 7 offices around the world. At our core, we question how the very nature of how to evolve the structures that we inhabit to increase their performance and value. Our work is driven by exceptional engineers from diverse disciplines working collaboratively in a truly holistic design process which generates high-performing systems.
e.construct designs structures such as bridges, high-rise design, commercial facilities design, precast concrete engineering, and post-tensioning design. We are a multi-disciplinary engineering design firm with specialized design and value engineering services. The firm's core work is holistic at its approach, and it has divisions in structural, MEP, Geotechnical, and emerging construction technology such as 3D printing of concrete, technology, and 3D laser scanning.
Responsibilities
Key Responsibilities
- Accounting & Procurement Support
- Coordinate with theAccounts and Procurement teamsto ensure timely processing ofAccounts Payable (A/P) documentsand related financial transactions.
- Follow up with customers to ensure invoices are paidwithin agreed payment terms, proactively managing collections andcommunicating payment updateswith vendors.
- Maintain accurate records ofpurchase orders (POs), tracking their status and collaborating with procurement and finance to ensure seamless operations.
- Preparedetailed expense reports, process reimbursements, and managepetty cash transactionswith accuracy.
- Handlelicense renewalsand ensure allgovernment-related registrations, includingDM (Dubai Municipality), are completed on time.
- Administrative & HR Coordination:
- Act as a liaison betweenHR, Finance, and Administration teamsto facilitate the smooth onboarding ofrelocated employees in the UAE.
- Ensure efficient daily operations bycoordinating with various departmentsand addressing administrative needs.
- Handleconfidential informationwith discretion, maintaining compliance with company privacy policies.
- Personal Assistance & Executive Support:
- Manage theVP of Accounting and Directors'schedules, coordinating meetings and handling key documentation.
- Prioritize tasks and documentsfor executive review, ensuring efficiency in workflow.
- Organize, structure, and maintainsensitive documents, tracking workflows to identify and address bottlenecks.
- Overseevisa-related processesvia government online services, ensuring compliance with UAE regulations.
- Draft, edit, and proofreaddocuments, reports, and presentationsas required.
Requirements
Qualifications
- Task/goal oriented and posses get it done attitude.
- Associate's degree in accounting, Finance, Business Administration, or related field preferred.
- Proven experience in an accounting role or administrative support position from 5-8 years.
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and accounting software (e.g., NetSuite ERP).
- Basic understanding of accounting principles and financial transactions, preferably in UAE.
- Excellent organizational skills and attention to detail.
- Ability to multitask and prioritize
responsibilities
in a fast-paced environment.
- Strong written and verbal communication skills.
- Professionalism and discretion in handling confidential information.
- Ability to work independently and take initiative.
- Previous experience in a Legal Firm is required