Executive Assistant - SAUDIS ONLY
Administration
About the role
About SiFi SiFi is a fast-growing B2B FinTech company specializing in spend management and card issuance solutions. We help companies take control of their spending, streamline expense workflows, and operate with greater efficiency.
Role Overview
The Executive Assistant to the CEO provides executive support to the CEO and supports SiFi's Admin and Facilities department in running the office. As Executive Assistant, you will keep the CEO's schedule, meetings, documents and follow-ups running so nothing is missed. On the admin and facilities side, you will help with day-to-day office needs: supplies, maintenance requests, vendors, visitors and logistics. We are looking for someone who is hard working, accessible, disciplined and highly computer literate: a person who follows through without reminders, responds quickly and runs their work through digital tools rather than paper. Excellent written and spoken English is essential. 1. Executive Support & Calendar Management
- Manage the CEO's calendar, appointments, meetings and daily schedule, ensuring priorities are organized and conflicts are resolved proactively.
- Coordinate meetings with internal and external stakeholders, including VIPs, board members, regulators, business partners and visitors.
- Prepare meeting invitations, agendas and materials; take notes, track action items and follow up until they are closed.
- Manage the CEO's business travel: flights, hotels, visas, ground transport and itineraries.
- Schedule and coordinate board and committee meetings, including the external boards the CEO sits on: calendars, invitations, meeting packs and logistics.
- Draft and manage the CEO's correspondence and documents.
- Handle sensitive executive communications and information with discretion and confidentiality. 2. Document & Signature Coordination
- Prepare and circulate documents for signature, review or approval, and track them until they are signed and returned on time.
- Maintain organized digital records of completed documents, shared s…