Executive Assistant

Job Summary

Rasan is seeking a highly organized and discreet Executive Assistant to support senior leadership in the UAE, managing complex calendars, communications, and high-level coordination across the executive office. This role requires sound judgment, strong stakeholder management, and the ability to operate with full confidentiality in a fast-paced, high-visibility environment.

Job Objectives

·Provide comprehensive executive support, ensuring the executive's time and priorities are managed effectively.

• Act as a trusted gatekeeper and point of contact between the executive and internal/external stakeholders.
• Coordinate high-level meetings, travel, and events with precision and professionalism.
• Support strategic initiatives through research, documentation, and follow-up on action items.
• Maintain the highest standards of confidentiality and discretion in handling sensitive information.

Job

Responsibilities

Calendar & Schedule Management

·Proactively manage the executive's calendar, resolving conflicts and prioritizing time based on business impact.

• Coordinate complex, multi-party meetings across time zones and locations.
• Anticipate scheduling needs ahead of key business milestones and board/leadership cycles.

Communication & Correspondence

·Draft, review, and manage correspondence, presentations, and reports on behalf of the executive.

• Screen and prioritize incoming communications, ensuring timely responses and appropriate escalation.
• Act as a professional liaison between the executive and internal teams, clients, and external partners.

Travel & Logistics Coordination

·Arrange complex domestic and international travel itineraries, including visas, accommodation, and transportation.

• Prepare detailed itineraries and briefing materials ahead of trips and external engagements.
• Manage expense reporting and reconciliation related to executive travel and activities.

Meeting & Event Management

·Coordinate logistics for leadership meetings, board meetings, and executive-level events.

• Prepare ag…